Sending your CV via email is a crucial step in the job application process. A well-crafted email, especially its closing, can significantly impact your chances of getting an interview. This guide outlines key concepts to master the art of ending your email professionally and persuasively.
Beyond "Sincerely": Crafting a Powerful Email Closing
The closing of your email is your final chance to make a strong impression. It shouldn't be an afterthought; it needs to be as carefully considered as the rest of your email. Here's what makes a powerful closing:
1. Reiterate Your Enthusiasm and Key Skills:
Instead of a generic closing, subtly reiterate your interest in the position and highlight a key skill relevant to the job description. For example:
- "I'm confident my experience in project management and proven ability to meet deadlines align perfectly with the requirements of this role, and I'm eager to discuss how I can contribute to your team."
This approach keeps your application top-of-mind and reinforces your suitability.
2. Call to Action: The Next Step
Don't leave the next step ambiguous. Clearly state what you want the recipient to do. Options include:
- Direct and confident: "I look forward to hearing from you soon to discuss this opportunity further."
- Slightly more proactive: "I'm available for a call at your earliest convenience to discuss my qualifications in more detail. Please let me know what time works best for you."
- Emphasizing follow-up: "I will follow up in a week to see if you have had a chance to review my application." (Use this cautiously, and only if appropriate for the situation).
3. Professional Closing Salutations:
Choose a closing that maintains a professional tone. While "Sincerely" is a classic choice, consider these alternatives:
- Sincerely,
- Regards,
- Best regards,
- Kind regards,
Avoid overly informal closings like "Cheers" or "Thanks," unless you've established a prior informal relationship with the recipient.
Common Mistakes to Avoid:
- Generic closings: Avoid generic phrases like "Thank you for your time and consideration." While polite, they lack impact.
- Overly lengthy closings: Keep it concise and focused.
- Grammar and spelling errors: Proofread carefully! A simple error can undermine your professionalism.
- Lack of a clear call to action: Don't leave the recruiter guessing about your next steps.
Optimizing Your Email for Applicant Tracking Systems (ATS):
Many companies use Applicant Tracking Systems (ATS) to screen resumes. While the closing itself might not be heavily scrutinized by an ATS, the overall professionalism and clarity of your email contribute to a positive impression. A well-structured email with clear keywords increases your chances of making it past the initial screening process.
Conclusion: Mastering the Art of the Email Closing
The closing of your email is a significant element of your job application. By incorporating these key concepts and avoiding common mistakes, you can significantly increase your chances of securing an interview. Remember to tailor your closing to each specific job application, ensuring it reflects your unique skills and enthusiasm for the opportunity. This attention to detail demonstrates professionalism and significantly increases your chances of success.
